Detailed documentation and overview of all APPEC functions.
1. Introduction to APPEC
1.1. What is APPEC?
1.2. Basic functions
1.3. Supported devices
1.4. Support
2. All functions explained in detail
2.1. Login, Registration and password reset
2.2. Settings
2.3. General Display settings
2.4. Employees
2.5. Categories
2.6. Manufacturer
2.7. Models
2.8. Folders
2.9. Articles
2.10. Inspections
2.11. Export
The APPEC management program is an open digital online platform for the individual registration of all work equipment as well as the management and storage of the legally required inspections of protective equipment and instruments.
Indicates the condition of the article:
▣ too old: article expired
▣ overdue: inspection overdue
▣ upcoming: inspection upcoming
▣ inspected: article inspected
▣ in stock: article not in use
▣ not to be inspected: article not under inspection
▣ not found: article not found
▣ discarded/in repair: article discarded or in repair
APPEC has a central database with the most common models, their characteristics and inspection questions. All elements of the central database, whether models, manufacturers or categories, can be imported into your own database.
Note: The elements are always displayed in the language that is currently set. For example, if you want to import a model in German, the interface must be set to German.
Before you import an element, always make sure that all characteristics are correct, as APPEC cannot 100% guarantee that the data of the respective element is correct.
If an element, e.g. a model has been imported and APPEC updates the data, the model in your database can also be updated. If you do not want this, then you can completely disconnect from the central database.
All inspection forms can be filled out digitally, documented photographically and exported. If a manufacturer does not have explicit questions for a model, you can insert these 2 standard questions.
1st question
• Check that the serial number and CE marking are present and legible
• Check that the service life of the product is not exceeded
• Cleanliness and integrity
2nd question
Inspection and maintenance according to the manufacturer's guidelines
All articles and their characteristics are stored in your database. This means you can also use APPEC as an inventory list. This gives you a structured overview of your articles, no matter if they have to be inspected or not.
Thanks to a filter and an intuitive search bar, you can set the search individually and therefore find any item quickly and easily.
APPEC also supports the scanning of NFC chips, QR codes or barcodes.
If you are using an unsupported device, the NFC, QR, or barcode can also be entered manually.
QR codes and barcodes can be scanned with any device that has a camera
All info about NFC/RFID can be found here >>
All data is stored on our server and is backed up. Since APPEC is based on a cloud system, it always needs connection to the Internet. The cloud system has the advantage that data can be accessed from anywhere and no data is stored on the system currently in use. Therefore you can only access the data with one access and if the used device is broken, no data will be lost.
Note: APPEC does not use a certified server, so there is a risk of data loss. Therefore we recommend to always export inspections and save them on a certified server.
If you accidentally delete data, we can restore the backup in an emergency. A backup is made daily. For more information contact the support.
APPEC can be used with these systems:
· Web-based system in a browser
· Via APP at the Android Play Store
· Via APP in the iOS APP Store
You can find all versions for download at: appec.it/#download
Since APPEC is built on a web-based system, the application can be accessed via any modern browser by clicking on this link app.appec.it For the interface to work properly, you should always use the latest version of your browser. Since the interface is responsive, it also adapts to smartphones and tablets. In the browser APPEC cannot access sensors like NFC reader or camera. Therefore you should use the native apps for the respective devices or use a reader (All info about NFC/RFID can be found here >>).
Note: We recommend the browser from Google "Google Chrome".
You can download the app from the iOS and Android stores and use it on your device.
The Android version can be downloaded and installed from the Play-Store. If your Android smartphone supports NFC, you can scan NFC chips with the app. QR and barcodes can be read with the camera.
Note: The Android device must have at least Android version 4.4 or higher installed.
The iOS version can be downloaded and installed from the APP-Store. NFC only works in the iOS version for iPhones and that from iPhone 7 onwards.. QR and barcodes can be read with the camera.
Note: The iOS device must have iOS version 10 or higher installed.
If you have problems using or installing APPEC, you can always contact APPEC support at the following e-mail address: support@appec.it
To register with APPEC, access the following link: https://app.appec.it/register. Fill in the form and accept the terms and conditions and privacy policy. After that you can test APPEC for 90 days. The account must be confirmed via the transmitted e-mail within 7 days, otherwise the account will be deactivated.
You can also create multiple accounts and switch between the accounts with your user. To do this, you must log in with your user data and click on the account name. All accounts to which you have access will appear there. If you want to add a new one, you can simply click on the plus and create a new account.
To login to APPEC, please visit the following link: https://app.appec.it/.
Enter your login data. If you cannot log in, contact your administrator or contact support (support@appec.it).
If you have forgotten your password, click on the link “Forgot your password?” in the login window (https://app.appec.it/). Enter your e-mail address and a link will be sent to you. If you click on this link, a new page will open in your browser where you can enter a new password.
To delete your profile log in to APPEC and navigate to "Your profile" in the header on the left. In the profile settings a button with the text "Delete profile" will appear in the lower right corner. A message will appear which must be confirmed by you. After you have confirmed this message your profile will be deleted completely. If you have already created inspections, your name will remain on them.
ATTENTION: Before you carry out this step, we would like to point out that your account will be deleted completely and irrevocably. Therefore, we recommend that you first carry out an export, so that you do not lose the inspections you have carried out.
To delete the entire account, you must log in to APPEC with an admin account and click on "Settings" in the menu. There you will find a button with the text "Delete account" in the lower left corner. If you click on it, you have to confirm the account deletion with "Yes" first, then a code will be sent to the email address you entered in the account information. This code must be entered in the corresponding input field and then you have to click "OK". If you have already subscribed to APPEC, this subscription will be deactivated and your account will be completely deleted. If the deletion was successful, you will receive a confirmation email.
You can access the settings by logging into APPEC with an admin profile and clicking on "Settings" in the menu.
The design of the interface can be adapted to your company or your preferences. The colors and logo you set are also inserted during export.
To change the color, click on the box next to the hexadecimal code and select a color. The layout adjusts in real time and you can see the result immediately. If you have already prepared a specific color for the layout, simply enter the hexadecimal code of the color.
To insert your logo, click on the image below the color selection. Select an image in PNG format. The image must be in PNG format and must not be larger than 1 MB. We recommend a size of 512 x 512 px. The format doesn't have to be 1:1.
Das Logo für den Export wird bei den exportierten PDFs in der Kopfleiste eingefügt. Das Bild muss sich im PNG Format befinden und sollte nicht größer als 1MB sein. Wir empfehlen eine Größe von 640×154 px.
The inspection interval indicates when the articles reach the yellow state (inspection is due). For example, if you specify 90% as the inspection interval, the articles turn yellow after 90% of the time has passed since the last check. For 12 months, this would be about 1 month before the inspection is overdue.
In order to start a subscription, this must be done during the 90 day trial period. Once completed, the trial period is over and you will be billed for the months from the time of subscription until the end of the year. e.g. If you subscribe to APPEC in April, you will be billed from April - December. After that, you will be invoiced for the next 12 months at the beginning of January.
We offer different packages. Choose a package that is suitable for you. If you have more than 5,000 items to be inspected, select the package "On request". Write us how many articles you own and we will send you a non-binding offer.
Once you have selected a package, enter your billing information in the account information and select a billing type. If your country cannot be selected, please contact support (support@appec.it). After you have filled in all the information, click Save. The APPEC team will check your entered data and create the subscription. As soon as everything is set, your settings will be unlocked and you will receive your first invoice by email.
If you select credit card as payment method, the fee for the subscription is automatically deducted from your account when it is due. For certain credit cards, payment must be manually confirmed by you using a confirmation code or app. If this is the case, an email will be sent to you automatically so that you can complete the payment manually.
If you choose bank transfer as payment method, an invoice with our bank details will be sent to you when the subscription is due. The subscription will be activated or remain active. You have 90 days to transfer the amount to us. If you have not transferred the money after 90 days, your account will be blocked. In the invoice request there is a link with which you can pay the invoice by credit card at any time.
See section 2.1.5
You can personalize the view of APPEC. The data is normally in a table view. However, you can change this to a box view by clicking on 
. This setting is saved in your profile settings. The view can be set for each table individually.
You can also remove individual columns by clicking on Filter in the upper left corner and removing the corresponding columns. This setting will also be saved.
You can get to your employee by logging in to APPEC with your profile and clicking on "Employees" in the menu.
You can find the user groups by clicking on the menu item "Employees" and then clicking on "Usergroups" in the bottom left corner.
We have predefined 2 user groups "Editor" and "Visitor". You can of course change or delete these. You can also create your own user groups and customize them.
To add a user group, go to the overview of user groups and click on "Add" at the bottom right. You can give the group a name and then select the rights. Enter the necessary data and click on "Save".
To add an employee, go to the overview of users and click on "Add" in the bottom right corner. Activate the permissions of the folders and subfolders that the employee can access. Then give the user a password, which they can change at any time under their profile. Click on "Save".
There are three types of folder rights:
neutral checkbox
The rights of the parent folder apply. If this does not have a parent folder, the employee will not have access to this folder and its subfolders.
activated checkbox
The employee has access to this folder, but only if he also has parent access or if he does not have a parent folder. If this folder is moved, the employee also keeps the rights of the folder, but only if the parent is visible to the user in the new folder.
unchecked checkbox
The employee has no access to this folder and its subfolders.
To edit an employee, click on the employee you want to edit, change the necessary data and click on "Save".
If some fields are disabled, it is because these fields cannot be edited, as this employee has other accounts. To make a change, the user must do it in his profile settings.
To delete an employee, select this employee in the employee overview, open the action menu and select "Delete".
If this employee has already created inspections, the name will remain on them.
You can access your categories by logging in to APPEC and clicking on "Categories" in the menu.
To create a category, click on "Add" at the bottom right. A small selection window will open with the option to import categories or create your own category.
If you want to import a category click on "Add" in the lower right corner and select "Import category". The background color of the interface will change, this means you are now in the central database and not on your database.
You can now search for categories and either import them one by one by clicking on them and confirming the import or import several categories at once by selecting them and clicking on "Import" in the upper left corner. If you do not find a suitable category in the central database, you can always create your own. When importing, pay attention to the language you have set. The data is always in the set language and will be imported into it. If a green check mark is displayed next to the category image, they have already been imported.
If you want to create a category yourself click on "Add" in the bottom right corner and select "Create own category". Enter a name and provide the category with an icon. On our server you can choose a suitable icon. You can also upload your own icon. The uploaded icon must be an SVG file. The icon should be monochrome, preferably in black. Click on "Save".
To edit a category, click on the category you want to edit, change the necessary data and click on "Save".
If this is an imported category, you can disconnect it from the central database. Thus, this category will be like a self-created category.
To delete a category, select this category in the category overview, open the action menu and select "Delete". If you have already created models with this category, you cannot delete this category. You must first delete all models with this category or assign them to another category.
You can access your manufacturers by logging in to APPEC and clicking on "Manufacturers" in the menu.
To add a manufacturer, click on "Add" in the bottom right corner. A small selection window opens with the possibility to import manufacturers or to create your own manufacturer.
If you want to import a manufacturer click on "Add" in the lower right corner and select "Import manufacturer". The background color of the interface will change, this means you are now in the central database and not on your database.
You can now search for manufacturers and either import them individually by clicking on them and confirming the import or import several manufacturers at once by selecting them and clicking on "Import" in the upper left corner. If you do not find any suitable manufacturers in the central database, you can always create your own. When importing, pay attention to the language you have set. The data is always in the set language and will be imported into it. If a green check mark is displayed next to the manufacturer's logo, this has already been imported.
If you want to create your own manufacturer click on "Add" at the bottom right and select "Create own manufacturer". Enter a name and provide the manufacturer with a logo. The uploaded logo must be a PNG or JPG file. Click on "Save".
To edit a manufacturer, click on the manufacturer you want to edit, change the necessary data and click on "Save".
If this is an imported manufacturer, you can disconnect it from the central database. Thus, this manufacturer is like a self-created manufacturer.
To delete a manufacturer, mark this manufacturer in the manufacturer overview, open the action menu and select "Delete". If you have already created models with this manufacturer, you cannot delete this manufacturer. You must first delete all models with this manufacturer or assign another manufacturer.
You can access your models by logging into APPEC and clicking on "Models" in the menu.
To add a model, click on "Add" in the lower right corner. A small selection window opens with the possibility to import models or to create your own model.
If you want to import a model click on "Add" at the bottom right and select "Import model". The background color of the interface will change, this means you are now in the central database and not on your database.
You can now search for models and either import them individually by clicking on them and confirming the import or import several models at once by selecting them and clicking on "Import" in the upper left corner. If you cannot find a suitable model in the central database, you can always create your own. When importing, pay attention to the language you have set. The data is always in the set language and will be imported into it. If a green check mark is displayed next to the image of the model, it has already been imported.
If you want to create a model yourself, click on "Add" at the bottom right and select "Create own model". Enter the name of the model and fill in all the data according to the manufacturer's product description, such as max. useful life, storage time, standards, etc.
Upload a picture of the model or take a picture of the model directly with the camera. The image should not be larger than 2MB. We recommend cropped images in PNG format with dimensions 900x900px.
In the description there is also the possibility to add several links, like product description etc.
Before you save the model, the control intervals should be added. By selecting the button "Add control interval" you have the possibility to assign different control periods to the model.
Give the inspection interval a name and an inspection interval (in years, months, weeks or days). Two exam questions are provided as examples by APPEC, but you can change them at any time. Other exam questions can also be added or deleted.
By further clicking on "Add check interval" further check intervals can be added. Thus, it is possible to assign several different inspection dates to a model, which can then be selected during the inspections. Click on "Save".
To edit a model, click on the model you want to edit, change the necessary data and click on "Save".
If this is an imported model, you can disconnect it from the central database. Thus, this model will be like a model you have created yourself.
To delete a model, select this model in the model overview, open the action menu and select "Delete". If you have already created articles with this manufacturer, you cannot delete this model. You must first delete all articles with this model or assign them to another model.
You can access your folders by logging into APPEC and clicking on "Articles" in the menu.
To create a folder, click on "Add" in the bottom right corner. A small selection window will open, there select "Add folder". Enter a name and other necessary data. You can also choose an image for the folder. The uploaded image must be a PNG or JPG file. Click the "Save" button.
To edit a folder, select this folder in the overview, open the action menu and select "Edit". Change the necessary data and click "Save".
To move a folder, select this folder in the overview, open the action menu and select "Move to". Select a folder and click "Ok".
To delete a folder, mark this folder in the overview, open the action menu and select "Delete". If there are articles in this folder, it cannot be deleted. To delete a folder, the folder must be empty.
You can get to your article by logging in to APPEC with your profile and clicking on "Articles" in the menu. There you can search your articles by using a filter, search bar, QR code, barcode or NFC code. You can find more detailed information about searching here: 1.2.5 or 1.2.6.
To create an article, click on "Add" in the bottom right corner, a small selection window will open, there select "Add article". Enter the necessary data and click on "Save". If you create several articles of the same model, you can click on "Save & create another", the article will be created and only the fields "Serial number" and "NFC-ID / QR-Code / Barcode" will be deleted. The rest of the fields will remain, so you can create multiple articles faster.
To edit an article, click on the article you want to edit, change the necessary data and click on "Save".
To discard an article, you need to create an inspection. There you can answer a question negatively and save it. You will be asked if you want to discard the article. Answer "Yes" to this question and the article will be discarded.
To put an article back into service, you can simply edit the inspection (only works for a few days) or create a new inspection and it will ask you if you want to put the article back into service.
To delete an article, mark this article in the overview, open the action menu and select "Delete". Confirm the deletion. Attention, all inspections will be deleted as well.
In order to find every article you have created, APPEC offers several possibilities:
1. search field: in the search field you can enter the desired term and find it immediately.
2. filter: In the filter you can make specific settings, which will be saved for the session. Thus, only the articles that match the filter settings will be displayed.
3. NFC, QR code or barcode: With the help of the scanners, an article can be found quickly.
The reference date refers to the state of the articles at the time of the selected date. This allows you to plan your next inspection in advance.
Example: If you enter the date 02/17/2023, the state of the articles will be adjusted at that time.
You can access the inspections by logging in to APPEC with your profile and clicking on "Inspections" in the menu or by selecting an article and at the very bottom you will find the inspections already created for this article.
To take an inspection, select an article to be inspected and click on the "Add inspection" button. If this article has different inspection intervals, a pop-up window will appear where you can select the inspections you want to make. After that, a form with the exam questions will appear. You have to fill this out and save it.
If an article is not in order, you can answer a question negatively and save it. This will ask if you want to discard the article. To put an article back into service, you can simply edit the inspection (works only for a few days) or create a new inspection and it will ask you if you want to put the article back into service.
You can also perform a collective check by selecting a folder or several articles and then clicking on "Check" in the action menu. All articles will then be checked one after the other. If you do not want to check an article, you can simply skip it. If an article is not found, you can mark it as "not found".
To edit an inspection, click on the inspection you want to edit, change the necessary data and click "Save". This can be done only 10 days after the inspection was created.
To delete an inspection, click on the inspection you want to delete. At the bottom right you will find the "Delete" button, select it. Confirm the deletion.
You can export all data by simply selecting the articles you want to export in the overview of elements (table) and selecting "Export" in the action menu at the top left. The export is possible as PDF, Excel, CSV or XML file. With the help of the filter you can find only the items you want to export.