Starting properly with APPEC

Here we explain how to get started with APPEC correctly and how to create a good structure to give you an even better overview. We recommend to do the first steps on your computer, because the user interface is a bit clearer and you can work faster there than on mobile devices.

Overview

1. Registration
2. Setup settings
3. Create companies or departments
4. Add employees
5. Import models
6. Add missing categories
7. Add missing manufacturers
8. Add missing models
9. Add articles
10. Starting with inspections
11. Export data

1. Registration

The first thing you need to do is register with APPEC. For this you can follow the link: https://app.appec.it/register. There you enter your name or company name, an e-mail address to which you have access and a secure password. Afterwards you have to accept the terms and conditions and the privacy policy.

If you have successfully filled out the form, you will receive an e-mail to the e-mail address you entered. There you will find a button "Confirm account". Click on it and the APPEC App will open in your browser. A green bar will appear to confirm that your account has been successfully confirmed. Now you can login with your user data.

You can test APPEC free of charge for 90 days from the day of registration. If you want to subscribe to APPEC, you can already do so within these 90 days. The billing will always take place after the 90 days. 

register

2. Setup settings

First you choose the right interface language, you can change it in the menu: there are de (German), it (Italian), en (English) and bz (Bolzano, German interface - contents are bilingual German and Italian).

Note: Since the data of the central database is in the set language, it is important to set the correct language immediately.

After the successful login, change to the menu item "Settings". 

There you can adjust the color of the surface to your company or your preferences. 

You can then upload your logo, if available. We recommend a logo in PNG format with the dimensions 512x512 px and not larger than 1MB. 

Furthermore, there is the function "Update imported elements automatically". If this function is active, later imported models, manufacturers and categories will be updated automatically. If the item is deactivated, before an imported element is updated, a confirmation is always asked first. We recommend that you enable this item, it can still be disabled later.

You can then adjust the control interval. This tells you when the articles reach the yellow state (inspection is due). This means, for example, if you enter 90% as the control interval, the articles will turn yellow after 90% of the time elapsed since the last check. For 12 months, this would be about 1 month before the inspection is due.

As already mentioned you can test APPEC 90 days for free. But if you want to use APPEC permanently, you have to select a package, enter your billing information in the account information and a payment method. The billing always starts after the test phase. 

But if you want to test APPEC first without subscribing to it, proceed as follows.

settings

3. Create companies or departments

Initially, the company or departments with their areas and repositories are created.

Here is a small graphic, which explains the allocation.

The more detailed you create these repositories, the better the overview remains and articles can be found more easily.

company

4. Add employees

After you have specified the companies or departments and their repositories, you can create your employees. Each employee can later simply log in to APPEC with his data and use it.

There are 3 User groups

Admin
· No limitations

Editor    
· Can create, edit or delete inspections for 14 days
· Can create, edit and delete articles
· Can import, create, edit, delete a model
· Can import, create, edit, delete manufacturers
· Can import, create, edit, delete categories
· Can create, edit and delete areas
· Can create, edit and delete repositories
· Can perform exports

Visitor
· Can see inspections
· Can see articles
· Can perform exports

For both user groups, Editor and Visitor, you can define which companies / departments can be accessed.

5. Import models

After you have created the employees, go to the menu item "Models". Here you can see all models which are in your database (white background). To create more models, click on the button "Add". A screen with a blue background will open.

Note: Whenever the background of the interface is blue, you are in the central database.

First, check that you have selected the correct language. This setting can be found in the menu. For example, if you want to import the models in Italian and German, select the language BZ.

In the central database you will find all models which have been provided by the different companies. Here you can use the search function to find different models from different manufacturers. When you have found a model, click on it and check the data entered. If it is the right model, click on the button "Import". The model is now in your database.

If you do not find a model, skip this, how to create a model yourself will be explained later.

central_db

6. Add missing categories

After you have imported all the models you have found, and if you need to create additional models that are not in the central database, proceed as follows First switch to the menu item "Categories". Due to the import of models there should already be some categories here. If a category is missing, click on "Add" again and search the central database for the missing category. If you cannot find it, click on the button "Create self". Now you can create a new category yourself.

addcategory

7. Add missing manufacturers

After you have created all missing categories, switch to the menu item "Manufacturer". There you proceed in the same way as with the categories. Add, search, import. Manufacturer not found => create your own.

addmanufacturer

8. Add missing models

After you have created all missing manufacturers, switch to the menu item "Models". There you proceed in the same way as for the manufacturers: Add, Search, Import. Model not found => create it yourself.

addmodel

9. Add articles

After you have created or imported all the models, switch to the item "Articles". There you will find all articles, which you can search for using Filter, Search, NFC, QR or Barcode.

To add an article, click on the "Add" button. A form will open again. There you enter all data of the article. At the field "NFC-ID / QR-Code / Barcode" you can click on the buttons "NFC Scan" or "Code Scan" below. Depending on the device you can read the codes. If the device does not support these functions, you can enter NFC-UID, QR-Code or Barcode manually. After you have entered all data of the item, click on "Save".

Note: To be faster when creating the articles, we recommend to create the same or similar articles one after the other and to use the button "Save and create further". Then the article will be created and only the fields serial number and NFC-ID / QR-Code / Barcode will be emptied.

addarticle

10. Starting with inspections

After creating the articles, you can start with the inspections. To do this, select an article to be inspected and click on the button "Add inspection". A form with the inspection questions will appear. You have to fill it out and save it.

If an article is not ok, you can simply fill in a negative question and save it. You will be asked whether you want to reject the item. The article will be moved to the archive "Articles out of service". You can find this article by activating the corresponding field in the filter settings.

addtest

12. Export data

After you have completed all exams, you can export the inspections to a PDF in the menu item "Export" and possibly upload them to a certified server.

export